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Finance & Accounts Operational Manual

Accounting & GST Billing User Manual

Step-by-step SOP for finance managers, chartered accountants, and billing clerks: chart of accounts, GST tax invoices, debit/credit notes, expense vouchers, bank statement reconciliation, and financial statements.

Quick jump:5-Step Setup·Module SOPs (2)·Role Checklists·Hardware Setup·FAQs

Quick Setup

Accounting & GST Onboarding in 5 Steps

Follow this step-by-step sequence to configure masters and launch your live portal in under 48 hours.

011

Company GSTIN & Financial Year

Enter legal entity name, GSTIN, PAN, registered office address, and active Financial Year (e.g., 2026-2027).

022

Chart of Accounts Configuration

Setup standard ledger accounts: Assets, Liabilities, Income, Expenses, Bank Accounts, and Cash Ledgers.

033

Opening Balances & Customer Ledgers

Import opening trial balance, customer balances (Debtors), and vendor payables (Creditors) from Excel.

044

Invoice Serial Numbers & Bank Details

Configure tax invoice numbering prefix (e.g., INV/2026/001), bank IFSC details, and QR UPI codes.

055

Daily Journal Entries & Billing

Begin issuing GST-compliant sales invoices, recording expense vouchers, and tracking bank statements.

Operating Procedures

Standard Operating Procedures (SOPs)

Showing 2 operational workflows in Accounting & GST

Step-by-Step Procedure

1
Select Customer & Bill-to / Ship-to

Customer GSTIN auto-fills; system determines Intra-state (CGST+SGST) vs Inter-state (IGST).

2
Add Items with HSN / SAC & Rates

Pick products/services; system auto-applies correct GST tax rate (5%, 12%, 18%, 28%).

3
Print Standard GST Tax Invoice

Generates compliant tax invoice with QR code, authorized signatory space, and bank payment info.

4
Record Payment & Issue Receipt

Match customer bank transfer or UPI payment against invoice to close outstanding ledger.

Key Capabilities & Automations

  • Automated GST computation based on state place of supply
  • Customer outstanding aging reports (30, 60, 90+ days)
  • E-Way bill format generation for goods transport
  • Credit Note and Debit Note issuance

Pro Tip: Always enter the correct 6-digit or 8-digit HSN code to ensure smooth GSTR-1 monthly return filing.

Role Governance

Daily Desk Checklists for Accounting & GST

Role-based access ensures each staff desk sees only what they need for rapid daily workflows.

Finance LeadStandard Operating Checklist

Chief Financial Officer (CFO) Operating Manual

Strategic cash flow oversight, budget variances, tax liability management, and financial health KPIs.

Daily Actions & Routines

Inspect monthly Profit & Loss margins and revenue trends
Review aged accounts receivable and debtor recovery strategies
Authorize capital expenditure vouchers and major disbursements

Hardware Setup

Hardware & Device Peripherals

Connect your existing printers, scanners, and biometrics seamlessly.

Standard Desktop & Laser Printers

Print professional A4 GST tax invoices and accounting audit ledgers directly from your browser.

Frequently Asked Questions

Accounting & GST Operations FAQ

Common operational questions regarding day-to-day screens and workflows.

Yes. You can manage multiple business entities with separate charts of accounts, financial years, and GSTIN registrations under one login.
Assisted Onboarding

Need Guided Training for Your Accounting & GST Team?

Our deployment specialists provide full onboarding assistance: importing master data, setting up roles, and providing live staff video walkthroughs.

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